MAIN PURPOSE OF POSITION:

The main purpose of the Account Payable Clerk is receiving, verifying, processing invoices, and reconciliation of accounts payable transactions.


Accounts Payable Functions:

• Matching orders to invoices and delivery notes and reconciling to statements.
• Ensure that all necessary documentation is checked and completed to allow payment within agreed credit terms.
• Responsible for the payment (within credit terms) and reconciliation of all trade creditor accounts (foreign and local) monthly or as and when payment is required.
• Ensuring that all payments are captured in the financial system timeously after payments have been made.
• Masterfile account verification for creditors
• Onboarding of New Creditors – Documents must be verified and checked prior to onboarding.
• Loading of payments on Electronic Funds Transfer (EFT)/BoP Forms.
• Resolving all queries on creditor statements and company accounts payable list of outstanding invoices.
• Managing Vendor payment terms in the financial system – ensuring that the system reflects the correct terms.
• Reviewing and reporting on AP Aging on a Bi-Weekly basis and ensuring all corrections or adjustments are made timeously.
• Completing Vendor / Credit Applications for all Companies
• All Filing linked to the above job function.
• Any ADHOC duties given by the Manager.

Admin Function:

• Completing Company onboarding documents.
• Ensuring we have updated Company Documents.
• Vendor Onboarding and maintaining the Vendor Masterfile.
• Any ad-hoc Vendor manual Billing required.
• Filing Linked to the above functions.
• Any ADHOC duties given by the Manager.

REQUIREMENTS:

Internal training associated with competencies:

• During the first week of your employment, you'll be presented with a meticulously crafted learning map designed to seamlessly guide you through your on-the-job training experience.

Minimum Qualifications

• Finance Degree/Diploma

Minimum Experience

• 5 years’ experience in an Accounts Payable role
• Experience working with ERP/accounting systems (AccPac advantageous)
• Experience with month-end closing and reconciliations
• Experience in processing local and foreign vendor payments
• Experience in vendor management and stakeholder liaison

Minimum Skills

• Intermediate Excel (including VLOOKUP, PivotTables, formulas)
• Strong understanding of basic accounting principles (accruals, VAT, GRNI)
• High accuracy and attention to detail
• Strong problem-solving and analytical skills
• Excellent communication skills (verbal and written)
• Ability to work under pressure and manage large volumes
• Strong internal controls awareness and compliance
• Strong document management and filing skills

Physical Requirements:

• Own transportation or reliable transportation.

Office Requirements:

• Office-based working environment.
• Semi-formal dress code.
• Working hours are from 08:00 – 17:00.
• Excellent international business language skills (English), both written and verbal.
• Reliable transport to and from the office.

NOTE:

• This is a permanent position subject to a successful three-month probationary period.
• You will be required to perform such duties as reasonably required by the business.
• Your job description may be amended from time to time if it is valid and reasonable.
• You will serve the Company or any Associated Entity in such capacity as management may reasonably require.
• Duties must be performed faithfully, diligently, and to the best of your abilities.
• You agree to use your best endeavors to promote the best interests of the Company and any Associated Entity.
• You may be required within reason, to work outside of set duties and/or perform in more than one role.